MS word shortcut keys: 140+ shortcut keys of MS Word for Windows laptop/ PC and mac | 91mobiles.com
Microsoft Word is the go-to offline application for many when it comes to drafting notes, completing assignments or writing articles. Coming with a magnitude of basic and advanced features, MS Word has various keyboard shortcut keys up its sleeves to perform various actions and even access those features without the need to reach out for the mouse. Knowing certain shortcuts can go in a long way by helping you to perform tasks quickly and efficiently. This is why, in this guide, we’ve provided a broad list of MS Word keyboard shortcut keys for Windows 10,11 and Mac.
Keyboard shortcut keys for MS Word for Windows 10, 11, and Mac
Let’s take a look at various shortcut keys for different needs and situations on MS Word.
Frequently used shortcuts
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Open existing document | Ctrl + O | Command + O | Takes to the document Open page |
| New document | Ctrl + N | Command + N | Takes to the new document creation screen |
| Save | Ctrl + S | Command + S | Saves the current project |
| Close | Ctrl + W | Command + W/F4 | Closes the current document |
| Cut | Ctrl + X | Command + X/F2 | Cut the selected content to clipboard |
| Copy | Ctrl + C | Command + C/F3 | Copy selected content to clipboard |
| Paste | Ctrl + V | Command + V/F4 | Paste selected content to clipboard |
| Select all | Ctrl + A | Command + A | Select all the content of the document |
| Bold text | Ctrl + B | Command + B | Make selected text appear bold |
| Italic text | Ctrl + I | Command + I | Makes the selected text appear Italic |
| Underline | Ctrl + U | Command + U | Apply underline format to selected area |
| Decrease font size | Ctrl + [ (Left bracket) | Command + Shift + < (Left angle bracket) | Decreases the font size of the selected text |
| Increase font size | Ctrl + ] (Right bracket) | Command + Shift + > (right angle bracket) | Increases font size by one point |
| Center the text | Ctrl + E | Command + E | Align the selected paragraph to center |
| Alight left | Ctrl + L | Command + L | Align the selected section to left |
| Align right | Ctrl + R | Command + R | Align the selected text to left |
| Cancel command | Esc | NA | Cancel a command assigned |
| Undo | Ctrl + Z | Command + Z/F1 | Undo previous action |
| Redo | Ctrl + Y | Command + Y | Redo previous action |
| Zoom | Alt + W, Q (Adjust zoom level accordingly) | Command + + (zoom in) Command + – (zoom out) |
Adjust Zoom levels of document |
| Split | Ctrl + Alt + S | Split document view | |
| Revert split view | Alt + Shift + C or Ctrl + Alt + S | Revert back from document split view |
Navigate the document
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Move cursor left | Ctrl + Left arrow key | Option + Left arrow key | Move cursor one word to the left |
| Move cursor right | Ctrl + Right arrow key | Option + Right arrow key | Move cursor one word to the right |
| Move cursor up | Ctrl + Up arrow key | Command + Up arrow key | Move the cursor up by one paragraph |
| Move cursor down | Ctrl + Down arrow key | Command + Down arrow key | Move cursor down by one paragraph |
| Move cursor to end of line | End | Command + Right arrow key + End | Move cursor to the end of the current line |
| Move cursor to beginning of line | Home | Command + Left arrow + Home | Move cursor to the beginning of the current line |
| Move cursor screen top | Ctrl + Alt + Page up | Command + Home
For MacBook: Command + Fn + Right arrow key |
Takes the cursor to the top of the document |
| Move cursor to document bottom | Ctrl + Alt + Page down | Command + End
On MacBook: Command + Fn + Left arrow key |
Takes the cursor to the bottom of the document |
| Move cursor one screen up | Page up | Command + Page up
MacBook: Command + Up arrow key |
Takes the cursor to one screen above the current one, if the document is long enough |
| Move cursor one screen down | Page down | Command + Page down
MacBook: Command + Fn + Down arrow key |
Takes the cursor one screen below the current one |
| Move cursor to next page’s top | Ctrl + Page down | Command + Page down
For MacBook: Command + Fn + Down arrow key |
Moves the cursor to the top of the next page |
| Move cursor to top of previous page | Ctrl + Page up | Command + Page up
On MacBook: Command + Fn + Up arrow key |
Moves the cursor to the top of previous page |
| Move cursor to end of document | Ctrl + End | Command + End | Moves the cursor to the end of document |
| Move the cursor to beginning of document | Ctrl + Home | Command + Home | Moves the cursor to the beginning of document |
| Move cursor to the previous revision | Shift + F5 | NA | Moves the cursor to the location of previous revision |
| Select floating shapes, text boxes and images | Shift + F5 + Tab | NA | Select and cycle through floating shapes, text boxes and images |
| Display ‘Go To’ dialog box | Ctrl + G | NA | Displays ‘Go To’ dialog box to navigate to specific locations |
Select text and graphics
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Selext text | Shift + Arrow keys | Shift + Arrow keys | Selects text letter by letter |
| Select word to the left | Ctrl + Shift + Left Arrow key | Shift + Option + Left Arrow key | Selects all the text on the left |
| Select word to the right | Ctrl + Shift + Right Arrow key | Shift + Option + Right Arrow key | Selects all the text on the right |
| Select the beginning of current line | Shift + Home | Shift + Home | Selects the beginning of the current line from current position |
| Select the end of current line | Shift + End | Shift + End | Selects the end of the current line from current position |
| Select the beginning of paragraph | Ctrl + Shift + Up arrow key | Command + Shift + Up arrow key | Selects the beginning of the current paragraph from current position |
| Select the end of paragraph | Ctrl + Shift + Down arrow key | Command + Shift + Down arrow key | Selects the end of the current paragraph from current position |
| Select the top of the screen | Shift + Page up | Shift + Page up | Selects the top of the screen from the current position |
| Select the bottom of the screen | Shift + Page down | Shift + Page down | Selects the bottom of the screen from the current position |
| Select the beginning of the document | Ctrl + Shift + Home | Command + Shift + Home | Selects the beginning of the document from the current position |
| Select the end of the document | Ctrl + Shift + End | Command + Shift + End | Selects the end of the document from the current position |
| Select the bottom of the window | Ctrl + Shift + Page down key | Command + Shift + Option + Page down key | Selects the bottom of the window from the current position |
| Select whole document content | Ctrl + A | Command + A | Selects all the content in the document |
Edit text and graphics
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Delete word on the left | Ctrl + Backspace | Command + Delete | Deletes one word to the left |
| Delete word on the right | Ctrl + Delete | Fn + Delete | Deletes one word to the right |
| Enable Office Clipboard | Alt + H, F, O | NA | Opens and enables the Clipboard task pane to copy and paste content between MS Office apps |
| Move content to specific location | F2 + Cursor + Enter | NA | Moves the selected content to a specific location through the cursor |
| Copy content to specific location | Shift + F2 + Cursor + Enter | NA | Copies the selected content to a specific location through the cursor |
| Define AutoText block | Alt + F3 | NA | Enters content into AutoText block |
| Copy formatting | Ctrl + Shift + C | Command + Option + Shift + C | Copies the selected formatting |
| Paste formatting | Ctrl + Shift + V | Command + Option + Shift + V | Pastes the selected formatting |
| Copy header/footer from previous section | Alt + Shift + R | Copies the content of header or footer from a previous section | |
| Display the Replace dialog box | Ctrl + H | Ctrl + H | Displays the Replace dialog box to find and replace text or any specific formatting |
| Display the Object dialog box | Alt + N, J, J | NA | Displays the Object dialog box insert a file object into the document |
| Insert SmartArt graphic | Alt + N, M | Command + Ctrl + M | Inserts a SmartArt graphic into the document |
| Insert WordArt graphic | Alt + N, W | Command + Ctrl + W | Inserts a WordArt graphic into the document |
Work with tables
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Move to next cell in a row and select content | Tab key | Tab key | Moves to the next cell and selects the content contained in it |
| Move to previous cell in a row and select content | Shift + Tab | Shift + Tab | Moves to the previous cell and selects the content contained in it |
| Move to first cell in row | Alt + Home | Control + Home | Move to the first cell in a row |
| Move to last cell in row | Alt + End | Control + End | Move to the last cell in a row |
| Move to the first cell in column | Alt + Page up | Control + Page up | Move to the first cell in a column |
| Move to the last cell in a column | Alt + Page down | Control + Page down | Move to the last cell in a column |
| Move to previous row | Up arrow key | NA | Moves to the previous row |
| Move to next row | Down arrow key | NA | Moves to the next row |
| Move one row up | Alt + Shift + Up arrow key | NA | Moves to one row above |
| Move one row down | Alt + Shift + Down arrow key | NA | Moves to one row below |
Work with text in other languages
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Display Language dialog box | Alt + R, U, L | NA | Displays the Language dialog box to set proofing language |
| Set default languages | Alt + R, L | NA | Sets the default language |
Work with web content
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Insert hyperlink | Ctrl + K | Command + K | Inserts a link to website in the document |
| Go back one page | Alt + Left arrow key | NA | Goes back one page |
| Go forward one page | Alt + Right arrow key | NA | Goes forward one page |
| Refresh page | F9 | NA | Refreshes the page contents |
Work with mail merge and fields
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Preview mail merge | Alt + Shift + K | NA | Previews the mail merge |
| Merge document | Alt + Shift + N | NA | Merges the documents |
| Print merged document | Alt + Shift + M | NA | Prints the merged documents |
| Edit mail-merge document | Alt + Shift + E | NA | Edits a mail-merged document |
| Insert a merge field | Alt + Shift + F | NA | Inserts a merge field |
| Insert DATE field | Alt + Shift + D | Ctrl + Shift + D | Inserts a DATE field in the document |
| Insert LISTNUM field | Ctrl + Alt + L | Command + Option + Shift + L | Insert a LISTNUM field in the document |
| Insert PAGE field | Alt + Shift + P | Ctrl + Shift + P | Inserts a PAGE field in the document |
| Insert TIME field | Alt _ Shift + T | Ctrl + Shift + T | Inserts a TIME field in the document |
| Insert empty field | Ctrl + F9 | Command + F9 | Inserts an empty field in the document |
| Update selected fields | F9 | F9 | Updates the selected fields |
| Switch between selected filed code and its result | Shift + F9 | Shift + F9 | Switches between selected field code and its result |
| Unlink a field | Ctrl + Shift + F9 | NA | Unlinks a field |
| Switch between all filed code and its result | Alt + F9 | Option + F9 | Switches between all field codes and its result |
| Go to next field | F11 | NA | Goes to the next field |
| Go to previous field | Shift + F11 | NA | Goes to the previous field |
| Lock field | Ctrl + F11 | Command + F11 | Locks a field |
| Unlock a field | Ctrl + Shift + F11 | Command + Shift + F11 | Unlocks a locked field |
Ribbon Keyboard shortcuts
| ACTION | WINDOWS SHORTCUT KEY | RESULT |
| Display ribbon shortcuts | Alt / F10 | Displays the ribbon shortcut keys within the document |
| Move to commands on the ribbon | Tab / Shift + Tab | Moves to the commands section on the ribbon |
| Move between commands on the ribbon | Ctrl + Left arrow / right arrow key | Move between different commands on the ribbon |
| Show Tooltip | Ctrl + Shift + F10 | This shortcut shows the Tooltip for the ribbon specific element |
| Activate selected button | Spacebar / Enter | Activates the selected button on the ribbon |
| Open the menu for selected buuton | Alt + Down arrow key | Opens up the menu for a selected button in the ribbon |
| Move to submenu within a menu | Left arrow key | When opened a menu for the selected button, this shortcut further opens the submenu |
| Expand or minimise ribbon | Ctrl + F1 | Expands or minimises the ribbon |
| Open Home tab from the ribbon | Alt + H | Opens the Home tab from the ribbon |
| Open File tab from the ribbon | Alt + F | Opens the File tab from the ribbon |
| Open Insert tab from the ribbon | Alt + N | Opens the Insert tab from the ribbon |
| Open Design tab from the ribbon | Alt + G | Opens the Design tab from the ribbon |
| Open Layout tab from the ribbon | Alt + P | Opens the Layout tab from the ribbon |
| Open References tab from the ribbon | Alt + S | Opens the References tab from the ribbon |
| Open Review tab from the ribbon | Alt + R | Opens the Review tab from the ribbon |
| Open View tab from the ribbon | Alt + W | Opens the View tab from the ribbon |
Work with reference citations and indexing
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Mark table of content entry | Alt + Shift + O | NA | Marks a table of contents entry |
| Mark a table of citation | Alt + Shift + I | NA | Marke a table of citation entry |
| Choose citation options | Alt + Shift + F12, Spacebar | NA | Chooses from different citation options |
| Mark index entry | Alt + Shift + X | NA | Marks an index entry |
| Insert footnote | Ctrl + Alt + F | Command + Option + F | Inserts a footnote into the document |
| Insert endnote | Ctrl + Alt + D | Command + Option + E | Inserts an endnote into the document |
| Go to next footnote | Alt + Shift + > | NA | Goes to the next footnote |
| Go to previous footnote | Alt + Shift + < | NA | Goes to the previous footnote |
Review a document
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Insert comments | Ctrl + Alt + M | Command + Option + A | This shortcut adds comments into the document |
| Toggle changing tracking | Ctrl + Shift + E | Command + Shift + E | Turn change tracking on or off |
| Close Reviewing Pane | Alt + Shift + C | NA | Closes the Reviewing Pane |
| Move to the start of the comment | NA | Home | Moves directly to the beginning of a comment |
| Open Thesaurus | Shift + F7 | Shift + F7 | Simply opens Thesaurus |
Work with document view
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Switch to Read Mode view | Alt + W, F | NA | This shortcut switches to the Read Mode view |
| Switch to Print Layout view | Ctrl + Alt + P | NA | This shortcut switches to the Print Layout view |
| Switch to Outline view | Ctrl + Alt + O | NA | This shortcut switches to the Outline view mode |
| Switch to Draft view | Ctrl + Alt + N | NA | This shortcut switches to the Draft view mode |
Useful function key shortcuts
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Display Word help task pane | F1 | NA | Displays the Word help task pane for finding resolutions to queries |
| Move selected text or graphic | F2 | NA | Moves the selected text or graphic to a new location |
| Switch between upper, lower and title case | F3 | NA | Switches between upper, lower and title case |
| Repeat command | F4 | NA | Repeats the previous command or action such as applying formatting to text |
| Go To dialog box | F5 | NA | Displays the Go To dialog box |
| Switch between task pane, status and ribbon | F6 | NA | Switches between the task pane, status and ribbon |
| Display Editor task pane | F7 | NA | Displays the Editor task pane to check grammar and spelling mistakes in the document |
| Extends selection | F8 | NA | Extends the selection to the whole sentence |
| Update selected fields | F9 | NA | Updates the selected field in a document |
| Toggle KeyTips | F10 | NA | Toggles on or off KeyTips |
| Move to next field | F11 | NA | Moves over to the next field |
| Display Save As dialog box | F12 | Command + Shift + S | Displays the Save As dialog to save the changes and create a new file of the Word file |
Preview and print documents
| ACTION | WINDOWS SHORTCUT KEY | MAC SHORTCUT KEY | RESULT |
| Print document | Ctrl + P | Command + P | Prints the current document |
| Switch to print preview | Ctrl + Alt + I | Ctrl + Alt + I | Switches to the print preview mode |
| Move around the preview page when zoomed | Arrow keys | Arrow keys | Move around the preview page when zoomed in |
| Move between print preview pages | Page Up / Page Down | Page Up / Page Down | Move through the different pages of the document while in the preview mode |
| Move to first page in preview mode | Ctrl + Home | NA | Directly move to the first page of the document in preview mode |
| Move to last page in preview mode | Ctrl + End | NA | Directly move to the last page of the document in preview mode |
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